Drilling Helicopter/ admin

  • Work LocationVietnam
  • Work ScheduleAs per Client's schedule
  • Work Duration6 months
  • Estimated Mob Date2019/5/1
  • Candidate NationalityVietnamese

Job Description

• Maintain Passenger Database, plan flight schedules and book all flights required • Arrange and coordinates all flights to and from Vung Tau/Offshore Facilities • Maintains links with Drilling rig, HCMC and Lan tay as required and all Contractors to ensure that all relevant information is available for all passengers travelling offshore. • Ensures that all passengers accepted for check-in and flight have the requisite documentation as per Rosneft Aviation Policy document and Rosneft’s helicopter operations procedure • Ensures that Rosneft’s aviation policy is strictly adhered to at all times • Arranges with Contractor for the relevant Immigration Police Boarding Passes, as and when require. Maintains a record of the validity dates to ensure that crew change personnel are always in possession of a valid Immigration Police Boarding Pass. • Maintain Database for all imports and re-exports for Drilling VTSB. • Handle the work of telephone operator and office receptionist: receive and transfer the calls, make sure all guests register in Guest Logbook… • Handle all correspondence in and out of the Drilling Vung Tau Supply Base, ensuring that all correspondence are registered, copied and filed in the appropriate files and archived. Maintain “clean desk” environment. Ensure all redundant documents are shredded. • Handle Drilling VT SB filing system. Ensure to file all documents in appropriate folders and keep filing system in order. • Contact with DHL for sending goods or material samples to overseas • Coordinate Hotel and travel arrangements for staff and visitors when requested. • Translation of documents, English to Vietnamese and vice versa when required. • Maintain stationery store and ensure adequate stocks available at all times. • Maintain Petty Cash Fund and ensure invoice/payment settlement is according to the Petty Cash Procedure. • Sending Monthly Petty Cash reports and bank slips to F & C Department on time. • Maintains accurate records of SOR’s issued at Drilling Supply Base and drafts Call off Orders against existing contracts, whenever required. • Carries out minor local petty cash purchases required for Drilling Vung Tau Warehouse or urgent minor requirements from Lan Tay Platform. • Ensure that all Dangerous Goods transported by helicopter are packed in accordance with the appropriate regulations and the company procedure. • Arranges land transport for personnel as and when required • Participates in emergency drills at the Supply Base